Choosing Board Portal Technology

Governance of boards is based on the regularity of meetings. Board meetings whether bi-monthly, quarterly or monthly, assist leaders carry out important tasks in the context of annual strategic responsibilities including policy and compliance with budget and audit, appointments, and elections.

A good board portal lets board members and administrators to easily access documents, meeting materials, and other documents from any device. This makes it easier for the board members to conduct productive meetings and prepare for them.

In addition to board room plus being a great tool for preparing meetings Board portals also offer an easy and secure method to share and archive documents. With centralized storage of files, directors will no longer have to search through the sea of email attachments to locate what they need. The best portals for board meetings offer advanced security features to make it more difficult for malicious actors to gain access without authorization to sensitive data. This includes 256-bit AES encryption and multi-factor authentication, as well as GDPR compliance.

There are a myriad of board management software options, but not all of them are created to be the same. When deciding on the best option for your company it is important to evaluate all possibilities. During demos, ask prospective vendors about their ease-of-use features and how to begin. You don’t have time to spend learning about a new tool.

Take a look at the pricing structure of a vendor and whether or not they charge an additional fee for administrators, users, training, or data storage. Some also provide a free trial period that will help you determine if the service is appropriate for your business.