How to Run a Successful Remote Board Meeting

As a board member, you’re entrusted with important decisions that determine the future of your company or organisation. In many instances you’ll make your decisions in a board meeting. It is crucial that everyone in the room be focused and engaged. When your board meeting takes place remotely, it may be difficult to keep everyone’s attention. This article will help you understand how to conduct a remote meeting which will increase the efficiency and effectiveness of your board.

Be sure that all participants have access to the documents, information and other data required to be productive. Consider sharing documents in advance, so that people can examine them prior to the meeting. This will avoid the http://www.boardgreenroom.com/ need to ask questions when the answers are available by reading the document.

Use slides to transition at the beginning of your meeting to highlight important details. This could include the consent schedule along with action items and financial reports. This will give your meeting structure and help keep the conversation moving.

Encourage participants to speak up when needed to encourage participation. This can be accomplished by calling the roll and announcing each person’s presence. It’s also best to avoid scheduling events around meal times to prevent people from eating in front of cameras or distracting others in the room.

Before the meeting starts, perform a tech-check to prevent interruptions or technical errors that could waste valuable time. It’s normal for people to fail to do this, so it’s recommended to send a reminder that walks everyone through the process of checking their microphones, cameras, and software before the meeting starts.