Virtual Board Portals

Board portals are secure, safe and simplify the management of meetings. They allow board members to focus their attention on governance and less time worrying about the smallest details. A secure board portal eliminates the necessity of printing and distributing physical materials for boards.

Ideally, the board papers should be distributed at minimum two to three working days prior to the meeting, to allow directors to review them. This gives the board time to discuss and clarify the content of each paper prior to the meeting. This is also the best time to ensure that all directors are aware of any changes made to https://vdr-soft.net/effective-tips-for-board-meeting-minutes/ the original report, or any additional information that could have been added to an update.

Boards are able to benefit from a set of tools which allows them to efficiently plan and run meetings, collaborate with committees and colleagues and record minutes following each meeting. Additionally they should be equipped to provide their members with a single source of truth for the most current accurate, complete and accurate board materials.

To ensure the best results from your portal, work with an IT provider who will work directly with your IT team and to consider the specific security requirements of your business. Make sure that the software you select is ISO 27001 compliant, with encryption during transit and at rest, and full control over access and authentication. It should also offer 24 hour support by a dedicated team of experts. Verify that the supplier of your board portal regularly goes through penetration tests and external audits.